Privacy Policy and Cookies

ACADEMY.VETEXPERT.COM PRIVACY POLICY

TABLE OF CONTENTS:

  • GENERAL PROVISIONS
  • BASICS OF DATA PROCESSING
  • PURPOSE, BASIS, PERIOD AND SCOPE OF DATA PROCESSING
  • DATA RECIPIENTS
  • PROFILING
  • RIGHTS OF THE DATA SUBJECT
  • COOKIES OPERATIONAL DATA AND ANALYTICS
  • FINAL PROVISIONS

GENERAL PROVISIONS

The administrator of personal data collected via the ACADEMY.VETEXPERT.EU online platform available at: Website is VET PLANET SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ entered into the Register of Entrepreneurs of the National Court Register, Registration Court: District Court for the Capital City of Warsaw in Warsaw, XIV Commercial Division of the National Court Register, with its registered office and address for service: ul. Brukowa 36/2,  05-092 Łomianki, KRS 0000310213, NIP 5272581427, REGON 1415195950, share capital: PLN 50,000.00, e-mail address: [email protected], telephone number: 228337446 hereinafter referred to as the “Administrator”.

Contact details of the Data Protection Officer appointed by the Administrator: e-mail address: [email protected]

Personal data on the Website are processed by the Administrator in accordance with applicable law, in particular in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) – hereinafter referred to as the “GDPR” or “GDPR Regulation”. Official text of the GDPR Regulation: http://eur-lex.europa.eu/legal-content/PL/TXT/?uri=CELEX%3A32016R0679.

Use of the Website is voluntary. Similarly, the related provision of personal data by the User is voluntary, subject to two exceptions: (1) concluding contracts with the Administrator – failure to provide personal data necessary to conclude and perform the Agreement for the provision of an access service with the Administrator in the cases and to the extent indicated in the Website Regulations and this privacy policy results in the inability to conclude this agreement. Providing personal data in this case is a contractual requirement and if the data subject wants to conclude a given contract with the Administrator, he/she is obliged to provide the required data. Each time, the scope of data required to conclude a contract is indicated in advance on the Website; (2) statutory obligations of the Administrator – providing personal data is a statutory requirement resulting from generally applicable provisions of law imposing on the Administrator the obligation to process personal data (e.g. processing data for the purpose of keeping tax or accounting books) and failure to provide them will prevent the Administrator from performing these obligations.

All words, expressions and acronyms appearing in this privacy policy and starting with a capital letter should be understood in accordance with their definition contained in the Regulations of the VET ACADEMY Platform, with the provision that the following services provided electronically by VET PLANET SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ via the Website should be understood as Electronic Services:

Profile – an individual space within the Website, made available to the User in order to use the Webinars, in which Users’ data are collected, and which is marked with the login provided by the User and secured with the password provided by the User.

Registration Form – interactive form available on the Website, enabling the User to create a User’s Profile on the Website.

Contact Forms – interactive forms available on the Website, enabling sending inquiries or opinions to the Organizer, and contacting the Organizer in matters related to the operation of the Website and Electronic Services;

Newsletter – an electronic distribution service provided by the Organizer via e-mail and SMS, which allows all Users using it to automatically receive from the Organizer the cyclical content of subsequent editions of the newsletter containing, in particular, information about products, news and promotional offers as well as content published on the Website.

Subscription to the Newsletter takes place in the double opt-in model – the user must confirm their willingness to subscribe to the Newsletter by clicking the link in the received e-mail.

Newsletter Electronic Service is provided free of charge for an indefinite period. The User may, at any time and without giving any reason, unsubscribe from the Newsletter (resignation from the Newsletter) by sending an appropriate request to the Organizer, in particular by e-mail to the following address: [email protected] or in writing to the following address: VET PLANET SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ ul. Brukowa 36/2, 05-092 Łomianki.

PURPOSE, BASIS, PERIOD AND SCOPE OF DATA PROCESSING

Each time, the purpose, basis, period, scope and recipients of personal data processed by the Administrator result from the actions taken by a given User on the Website.

The Aministrator may process personal data on the Website for the following purposes, on the following grounds, in the following periods and in the following scope:

Purpose of data processing, Legal basis for processing and period of data storage, Scope of data processed

Performance of the Access Service Agreement or Electronic Service Agreement or taking actions at the request of the data subject prior to the conclusion of the above-mentioned agreements, Article 6 sec. 1 letter b) of the GDPR Regulation (performance of the agreement) Data are stored for the period necessary for the performance, termination or expiry of the agreement otherwise concluded., Maximum scope: name and surname; e-mail address; contact telephone number; license number, academic degree, place of work, workplace address [ZK1] , date of birth.

Direct marketing, Article 6 sec. 1 letter f) of the GDPR Regulation (legitimate interest of the administrator) Data are stored for the duration of the legitimate interest pursued by the Administrator, but not longer than for the period of limitation of claims against the data subject, on account of the business activity conducted by the Administrator. The limitation period is determined by the provisions of law, in particular the Civil Code (the basic limitation period for claims related to running a business is three years, and for a sales agreement two years). The Administrator may not process data for the purpose of direct marketing in the event of expressing an effective objection in this respect by the data subject., Email address

Marketing (including Newsletter), Article 6 sec. 1 letter a) of the GDPR Regulation (consent). The data are stored until the data subject withdraws their consent for further processing of their data for this purpose., Name and surname, email address

Expressing an opinion by the User or sending an inquiry using the Contact Form, Article 6 sec. 1 letter a) of the GDPR Regulation. The data are stored until the data subject withdraws their consent for further processing of their data for this purpose., Name and surname, email address

Expressing an opinion by the User as part of a survey or answering a quiz, Article 6 sec. 1 letter a) of the GDPR Regulation. The data are stored until the data subject withdraws their consent for further processing of their data for this purpose., Name and surname, email address

User Satisfaction Survey, which aims to maintain a high level of User satisfaction with Webinars., Article 6 sec. 1 letter f) of the GDPR Regulation (legitimate interest of the administrator) Data are stored for the duration of the legitimate interest pursued by the Administrator, but not longer than for the period of limitation of claims against the data subject, on account of the business activity conducted by the Administrator. The limitation period is determined by the provisions of law, in particular the Civil Code (the basic limitation period for claims related to running a business is three years, and for a sales agreement two years). Administrator is not allowed to process data for the purpose of direct marketing in the event of expressing an effective objection in this respect by the data subject., Name and sutname, Email address

Publication of opinions regarding the Website and Webinars, expressed voluntarily by Users in order to promote the Website., Article 6 sec. 1 letter a) of the GDPR Regulation (consent). The data are stored until the data subject withdraws their consent for further processing of their data for this purpose., Name and surname, email address

Keeping tax or accounting books, Article 6 sec. 1 letter c) of the GDPR Regulation in connection with Article 86 § 1 of the Tax Ordinance, i.e. of 17 January 2017. (Journal of Laws of 2017, item 201) or art. 74 sec. 2 of the Accounting Act, i.e. of 30 January 2018. (Journal of Laws of 2018, item 395) The data is stored for the period required by law requiring the Administrator to keep tax books (until the expiry of the limitation period for the tax liability, unless the tax laws provide otherwise) or accounting books (5 years from the beginning of the year following the financial year to which the data relate)., Name and surname

Determining, pursuing or defending claims that the Administrator may raise or that may be raised against the Administrator, Article 6 sec. 1 letter f) of the GDPR Regulation Data are stored for the duration of the legitimate interest pursued by the Administrator, but not longer than for the period of limitation of claims against the data subject, on account of the business activity conducted by the Administrator. The limitation period is determined by the provisions of law, in particular the Civil Code (the basic limitation period for claims related to running a business is three years, and for a sales agreement two years)., Name and surname; contact phone number; email address.

DATA RECIPIENTS

For the proper functioning of the Website, it is necessary for the Administrator to use the services of external entities (such as, for example, the Clickmeeting software provider). The Administrator uses only the services of such processors who provide sufficient guarantees to implement the appropriate technical and organizational measures, so that the processing meets the requirements of the GDPR Regulation and protects the rights of the data subjects.

The Administrator provides data only if it is necessary to achieve a given purpose of personal data processing and only to the extent necessary to achieve it.

Users’ personal data may be transferred to the following recipients or categories of recipients:

  • service providers supplying the Administrator with technical, IT and organizational solutions enabling the Administrator to run the Website (in particular ClickMeeting and computer software providers, email and hosting providers and providers of software to manage the company and provide technical assistance to the Administrator) – the Administrator makes the collected personal data of the User available to a selected provider acting on its behalf only in case and to the extent necessary to achieve a given purpose of data processing compliant with this privacy policy.
  • accounting, legal and advisory service providers providing the Administrator with accounting, legal or advisory support (in particular an accounting office, law firm or debt collection company) – the Administrator makes the collected personal data of the Customer/Service Recipient available to a selected provider acting on its behalf only in case and to the extent necessary to achieve a given purpose of data processing compliant with this privacy policy.

PROFILING

The Administrator may use profiling on the Website for direct marketing purposes, but the decisions made on its basis by the Administrator do not concern the possibility of using Electronic Services or the possibility of concluding an Access Service Agreement.

Profiling consists in an automatic analysis or forecast of the behavior of a given person on the Website, e.g. by getting acquainted with specific content published on the Website, or by analyzing the previous history of Webinars in which the User participated on the Website.

The person to whom data relate has the right not to be subject to a decision which is based solely on automated processing, including profiling, and has legal effects or substantially affects the person.

RIGHTS OF THE DATA SUBJECT

Right of access, rectification, restriction, erasure or transfer – the data subject has the right to request from the Administrator the access to his/her personal data, rectification, erasure (“right to be forgotten”) or restriction of processing and has the right to object to processing, as well as the right to transfer his/her data. Detailed conditions for the exercise of the above-mentioned rights are stipulated in art. 15-21 of the GDPR.

The right to withdraw consent at any time – a person whose data is processed by the Administrator on the basis of consent (pursuant to art. 6 sec. 1 letter a) or art. 9 sec. 2 (a) of the GDPR), it has the right to withdraw consent at any time without affecting the lawfulness of processing carried out on the basis of consent before its withdrawal.

The right to lodge a complaint with a supervisory authority – a person whose data is processed by the Administrator has the right to lodge a complaint with a supervisory authority in the manner and mode specified in the provisions of the GDPR Regulation and Polish law, in particular the Personal Data Protection Act. The supervisory authority in Poland is the President of the Office for Personal Data Protection.

The right to object – the data subject has the right to object at any time – for reasons related to his/her particular situation – to the processing of personal data concerning him/her based on art. 6 sec. 1 letter e) (public interest or tasks) or f) (legitimate interest of the administrator), including profiling on the basis of these provisions. In this case, the Administrator shall not have the right to process personal data unless he demonstrates the existence of important legally valid grounds for processing that override the interests, rights and freedoms of the data subject or the grounds for establishing, pursuing or defending claims.

The objection to direct marketing right – if personal data is processed for direct marketing purposes, the data subject has the right to object at any time to the processing of his/her personal data for such marketing, including profiling, within the scope where the processing is related to such direct marketing.

In order to exercise the rights referred to in this point of the privacy policy, you can contact the Administrator by sending an appropriate message in writing or by e-mail to the Administrator’s address indicated at the beginning of the privacy policy or using the Contact Form.

COOKIES, OPERATIONAL DATA AND ANALYTICS

Cookies and similar technologies by Cookies are small text information in the form of text files, sent by the server and saved on the side of the person visiting the Website (e.g. on the hard drive of a computer, laptop or on the memory card of a smartphone – depending on which device the user uses).

The Administrator may process data contained in Cookies when visitors use the Website for the following purposes:

  • identifying Users as logged into the Website and showing that they are logged in;
  • adapting the content of the Website to the individual preferences of the User (e.g. regarding colors, font size, page layout) and optimizing the use of the Website;
  • keeping anonymous statistics showing how the User uses the Website;
  • remarketing, i.e. studying the behavioral features of Website visitors through anonymous analysis of their activities (e.g. repeated visits to specific pages, keywords, etc.) in order to create their profile and provide them with ads tailored to their expected interests, also when they visit other websites in the Google Inc. advertising network.

As a standard, most web browsers available on the market accept the saving of cookies by default. Everyone has the opportunity to determine the conditions for using Cookies using the settings of their own web browser. This means that you can, for example, partially limit (e.g. temporarily) or completely disable the possibility of saving cookies – in the latter case, however, it may affect some functionalities of the Website.

The settings of the web browser in the scope of Cookies are important from the point of view of consent to the use of Cookies by the Website – in accordance with the provisions, such consent may also be expressed through the settings of the web browser. In the absence of such consent, the settings of the web browser concerning Cookies should be changed accordingly.

Detailed information on changing the settings for cookies and deleting them yourself in the most popular web browsers is available in the help section of the web browser and on the following pages (just click on the link):

  • in Chrome
  • In Firefox
  • in Internet Explorer
  • in Opera
  • in Safari
  • in Microsoft Edge

The Administrator may use the Google Analytics, Universal Analytics services provided by Google Inc. on the Website. (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. These services help the Administrator analyze traffic on the Website. The collected data is processed as part of the above services in an anonymized manner (these are the so-called operating data that make it impossible to identify a person) to generate statistics helpful in administering the Website. These data are aggregated and anonymous, i.e. they do not contain features identifying (personal data) persons visiting the Website. By using the above services on the Website, the Administrator collects such data as the sources and medium of obtaining visitors to the Website and how they behave on the Website, information about the devices and browsers from which they visit the website, IP and domain, geographical data and demographic data (age, sex) and interests.

It is easy for a person to block Google Analytics from sharing information about their activity on the Website – for this purpose, you can install the browser add-on provided by Google Inc. available here: https://tools.google.com/dlpage/gaoptout?hl=en.

The Administrator may use the Facebook Pixel service provided by Facebook Ireland Limited (4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland) on the Website. This service helps the Administrator to measure the effectiveness of advertisements and find out what actions are taken by Website visitors, as well as to display tailored advertisements to these people. You can find detailed information about the operation of Facebook Pixel at the following Internet address: https://www.facebook.com/business/help/742478679120153?helpref=page_content.

Managing the operation of Facebook Pixel is possible by ads settings in your Facebook.com account: https://www.facebook.com/ads/preferences/?entry_product=ad_settings_screen.

Additional information about cookies is available in the ClickMeeting Privacy Policy.

FINAL PROVISIONS

The Website may contain links to other websites. The Administrator encourages you to, once you navigate to the other pages, familiarize yourself with the privacy policies enforced therein.